Privacy Policy

for the NaWik website www.nawik.de

With this Privacy Policy, we would like to inform you about how we process personal data and explain your rights. We recognize the importance of personal data processing for you as a user and therefore comply with all relevant legal requirements. Protecting your privacy is of the utmost importance to us. We process your personal data in compliance with the General Data Protection Regulation (GDPR) and state data protection laws.

Data Controller

National Institute for Science Communication (NaWik) gGmbH
Schloss-Wolfsbrunnenweg 33
69118 Heidelberg

Phone: +49 721 608-41654
Email: datenschutz@nawik.de

Contact information for the Data Protection Officer: eprivacy@nawik.de

Definitions

This privacy notice uses the terminology of the General Data Protection Regulation (GDPR):

  • “Personal data” means any information relating to an identified or identifiable natural person (hereinafter “data subject”); a natural person is considered identifiable if that person can be identified, directly or indirectly, in particular by association with an identifier such as a name, an identification number, location data, an online identifier, or one or more specific characteristics that reflect the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
  • “Processing” means any operation or set of operations performed on personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, distribution, or any other form of making available; the alignment or combination; the restriction, erasure, or destruction.
  • “Restriction of processing” means the marking of stored personal data with the aim of limiting its future processing.
  • “Pseudonymization” is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures that ensure the personal data is not attributed to an identified or identifiable natural person.
  • “File system” means any structured collection of personal data accessible according to specific criteria, regardless of whether that collection is managed centrally, decentralized, or organized according to functional or geographic criteria.
  • “Controller” means the natural or legal person, public authority, agency, or other body that, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union law or the law of the Member States, the controller or the specific criteria for its designation may be provided for by Union law or the law of the Member States.
  • “Processor” means a natural or legal person, public authority, agency, or other body that processes personal data on behalf of the controller.
  • “Recipient” means a natural or legal person, public authority, agency, or other body to whom personal data is disclosed, regardless of whether or not that entity is a third party. However, public authorities that may receive personal data in the course of a specific investigative mandate under Union law or the law of the Member States are not considered recipients; the processing of such data by the aforementioned public authorities is carried out in accordance with applicable data protection regulations and in line with the purposes of the processing.
  • “Third party” means a natural or legal person, public authority, agency, or other body, other than the data subject, the controller, the processor, and the persons authorized under the direct responsibility of the controller or the processor to process the personal data.
  • “Consent” means any freely given, specific, informed, and unambiguous indication of the data subject’s wishes, expressed by a statement or by a clear affirmative action, by which the data subject signifies agreement to the processing of personal data relating to him or her.

Processing Activities

We collect and process the following personal data about you:

  • Contact, address, and sales information, provided that you have submitted your contact information to us or registered on our site,
  • Online identifiers (e.g., your IP address, browser type and version, operating system, referrer URL, IP address, file name, access status, amount of data transferred, date and time of the server request),
  • Social media identifiers,

  • Job applications (by mail, via email),
  • Organization of events,

  • Video conferences,
  • Audio and video recordings.

Purpose of Data Processing

We process your data for the following purposes:

  • to respond to your request for contact,
  • to provide information about our activities and offers,
  • to book and manage NaWik events,
  • for promotional purposes,
  • to send the email newsletter, provided you have subscribed to it,
  • for quality assurance, and
  • for our statistics.,

Legal Bases for Data Processing

Your data is processed on the following legal grounds:

  • your consent pursuant to Art. 6(1)(a) of the GDPR,
  • to perform a contract with you pursuant to Art. 6(1)(b) of the GDPR,
  • to comply with legal obligations pursuant to Art. 6(1)(c) of the GDPR, or
  • based on a legitimate interest pursuant to Art. 6(1)(f) of the GDPR.

If we base the processing of your personal data on legitimate interests within the meaning of Article 6(1)(f) of the GDPR, these include

  • improving our services,
  • protecting against misuse, and
  • maintaining our statistics.

Data Sources

We receive the data from you (including via the devices you use). If we do not collect the personal data directly from you, we will also inform you of the source from which the personal data originates and, if applicable, whether it comes from publicly available sources.

Transfer/Data Recipients

When processing your data, we work with the following service providers who have access to your data:

  • Web analytics tool providers,
  • web hosting providers,

  • Newsletter software providers,
  • web hosting providers,

  • Administrative service providers,
  • Video conferencing service providers,
  • Payment service providers,
  • Advertising agencies,
  • Printing service providers,
  • Social media platforms.

Data is transferred to third countries outside the European Union. This is done on the basis of contractual arrangements provided for by law, which are intended to ensure adequate protection of your data and which you may review upon request.

Duration of Processing

We store your personal data only for as long as necessary to fulfill the purpose of processing or as required by a statutory retention period. We store your data,

  • if you have consented to the processing, at most until you revoke your consent;
  • if we need the data to fulfill a contract, at most for as long as the contractual relationship with you exists or statutory retention periods apply;
  • if we use the data based on a legitimate interest, at most for as long as your interest in erasure or anonymization does not outweigh ours.

Your Rights

You have the right—in some cases subject to certain conditions—

  • to request, free of charge, information about the processing of your data, as well as to receive a copy of your personal data. You may request information regarding, among other things, the purposes of the processing, the categories of personal data being processed, the recipients of the data (if the data is disclosed), the duration of storage, or the criteria used to determine the duration;
  • Your Data: If your personal data is incomplete, you have the right, taking into account the purposes of the processing, to have the data completed;
  • to have your data erased or restricted; reasons for a right to erasure or restriction may include, among others, the withdrawal of consent on which the processing is based, the data subject’s objection to the processing, or the unlawful processing of personal data;
  • to have the processing restricted;
  • to object to the processing of your data;
  • to withdraw your consent to the processing of your data for the future; and
  • to lodge a complaint with the competent supervisory authority regarding unlawful data processing.

Further information on data protection:

Contact Form

The contact form on our website is an easy way to get in touch with us quickly. To ensure that we can respond to your inquiry, some fields are marked as required. By filling out the fields and selecting “Submit Inquiry,” you agree that your data will be transmitted to us via email along with your message. The data is not stored on the web server.

Email Newsletter

When you subscribe to our newsletter, we use the data required for this purpose—or data you have provided separately—to send you our email newsletter on a regular basis. You can unsubscribe from the newsletter at any time by either sending a message using the contact information provided above or by clicking the unsubscribe link included in the newsletter.

Newsletter Software Provider: CleverReach

This website uses CleverReach to send newsletters. The provider is CleverReach GmbH & Co. KG, Schafjückenweg 2, 26180 Rastede. CleverReach is a service that allows for the organization and analysis of newsletter distribution. The data you provide to subscribe to the newsletter (e.g., email address) is stored on CleverReach’s servers in Germany and Ireland.

Our newsletters sent via CleverReach allow us to analyze the behavior (conversion tracking) of newsletter recipients. Among other things, this enables us to analyze how many recipients opened the newsletter and how often each link in the newsletter was clicked. Data processing is based on your consent (Art. 6(1)(a) of the GDPR). You may revoke this consent at any time by unsubscribing from the newsletter. The lawfulness of data processing operations that have already taken place remains unaffected by the revocation. If you do not wish to be analyzed by CleverReach, you must unsubscribe from the newsletter. To do so, we provide a link in every newsletter message, or you can unsubscribe from the newsletter directly on our website. The data you have provided to us for the purpose of receiving the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted from both our servers and CleverReach’s servers after you unsubscribe

For more information on this, please see CleverReach’s privacy policy at: https://www.cleverreach.com/de/datenschutz/.

Data Security

We have implemented comprehensive technical and organizational measures to protect your data against potential risks, such as unauthorized access, disclosure, alteration, or distribution, as well as against loss, destruction, or misuse.

To protect your personal data from unauthorized access by third parties during transmission, we secure data transfers using SSL encryption where necessary. This is a standardized encryption method for online services, particularly for the web.

Log Files

Every time our website is accessed, usage data is transmitted by the respective web browser and stored in log files, known as server log files. The data records stored in this process contain the following information: The domain from which the user accesses the website, the date and time of the request, the IP address of the accessing computer, the webpage(s) the user visits as part of the service, the amount of data transferred, the browser type and version, the operating system used, the name of the Internet service provider, and a notification indicating whether the request was successful. These log file records are analyzed in anonymized form to improve the website and make it more user-friendly, to identify and correct errors, and to manage server load.

Cookies

This website uses so-called cookies. A cookie is a text file containing an identification number that is transmitted to the user’s computer along with the other data actually requested when using the website and stored there. The file is stored there for later access and is used to authenticate the user. Since cookies are simply text files and not executable programs, they pose no risk to the computer. Depending on the user’s browser settings, cookies may be accepted automatically.
However, this setting can be changed to disable cookies or to configure the browser so that the user is notified as soon as a cookie is set. If you disable cookies, however, some features of the website may not be available or may be available only to a limited extent. You can prevent our website from setting cookies at any time by adjusting the settings of your web browser, thereby permanently opting out of cookies. Cookies that are already active can be deleted at any time using a web browser or other software programs. We may work with advertising partners who help us make our website more interesting for you. For this purpose, when you visit our website, cookies from partner companies may also be stored on your hard drive (third-party cookies). If we collaborate with the aforementioned advertising partners, you will be informed individually and separately about the use of such cookies and the scope of the information collected in each case in the following paragraphs.

The following types of cookies are distinguished:

  • First-party cookies: First-party cookies are transmitted by the platform you are currently visiting.
  • Third-party cookies: Third-party cookies are cookies that are sent by a provider other than the one operating the platform the user is visiting. When a user accesses a platform and another entity sends a cookie through that platform, it is considered a third-party cookie.
  • Strictly Necessary Cookies: These cookies are necessary for you to navigate the platform and use its features, such as accessing secure areas of the platform. Without them, certain services cannot be provided, such as displaying content tailored to your computer or device.

  • Performance cookies: These cookies collect information about how visitors use the platform, such as which pages are visited most frequently and whether they receive error messages from web pages. However, these cookies do not collect information about the visitor’s identity. All information collected by these cookies is aggregated and is therefore anonymous. They are used solely to optimize the platform.
  • Functionality Cookies: These cookies enable the platform to save choices you have made (e.g., language settings and your region) and to offer you improved, more personalized features. They can also be used to save your preferences regarding text size, font, and other customizable parts of the website. They can also be used to provide services you request, such as displaying a video or enabling the comment feature on a blog. The information these cookies collect may be anonymized. Your browsing activity cannot be tracked across other platforms.
  • Social Media Cookies: These cookies are used when you click a button on the platform to share information on social media. The social network records this action and may use it for marketing or advertising purposes.

Matomo

We use “Matomo” (formerly “PIWIK”) on this website for statistical analysis. It is an open-source web analytics tool.
The information generated by Matomo regarding the use of this website is transmitted only to our server. Matomo is generally disabled when you visit our website. Your usage behavior is recorded anonymously only after you actively consent.

Matomo uses so-called cookies. These are text files that are stored on your computer and enable us to analyze the use of our website. To this end, the information about usage collected by the cookie is transmitted to our server and stored so that usage behavior can be analyzed. Your IP address is immediately anonymized; this ensures that you remain anonymous as a user. The information generated by the cookie regarding your use of this website is not shared with third parties. This analysis is an integral part of our web service. We use it to further improve the website.

Google reCAPTCHA

To ensure data security when submitting contact or newsletter forms, we use the reCAPTCHA service provided by Google Inc. This service is used to distinguish between entries made by a human and those made maliciously through machine-based or automated processing. To do this, the service processes the IP address of the device used, the webpage you are visiting on our site where the CAPTCHA is embedded, the date and duration of the visit, the identification data of the browser and operating system types used, as well as any other data required by Google for the reCAPTCHA service. Google Inc.’s separate privacy policy applies here.

For more information on Google Inc.’s privacy policy, please visit https://policies.google.com/privacy?hl=de&gl=de.

Facebook

Wir haben auf unserer Webseite eine Verlinkung (Social Media Icon von Facebook) zu unserem Angebot auf Facebook eingebunden. We have included a link (Facebook social media icon) on our website to our Facebook page. If you visit this page and use this provider’s services, usage data may be collected and, if applicable, stored in server logs.
We have no control over the type or scope of the data that is transferred or stored. For more information about the data collected by Facebook, as well as its storage and use, please refer to the provider’s privacy policy at https://de-de.facebook.com/policy.php.

X (formerly Twitter)

Our website incorporates plugins from the short-form messaging network operated by X Corp., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA (formerly Twitter). You can recognize the X plugins (tweet buttons) by the former Twitter logo on our site. An overview of tweet buttons can be found here. When you visit a page on our website that contains such a plugin, a direct connection is established between your browser and the X server. As a result, X (formerly Twitter) receives the information that you have visited our site using your IP address. If you click the X “tweet button” while logged into your X account, you can link the content of our pages to your X profile. This allows X to associate your visit to our pages with your user account. Please note that, as the provider of these pages, we have no knowledge of the content of the data transmitted or how it is used by X. If you do not want X to be able to associate your visit to our pages with your account, please log out of your X user account. For more information, please see X’s privacy policy at https://twitter.com/privacy.

Mastodon

We operate an account on Mastodon under the name [@nawik@mastodon.social]. Mastodon is a microblogging service provided by Mastodon gGmbH, Mühlenstraße 8a, 14167 Berlin. This service allows us to conduct public relations activities and, for example, keep you informed about our work or upcoming events.

Unlike Twitter, for example, Mastodon is a decentralized service. This means that the service consists of a large number of servers (“Mastodon instances”) operated by private individuals or organizations, among others. Our account is hosted on the Mastodon instance “mastodon.social,” which is operated by Mastodon gGmbH. The privacy policy of this instance applies, which you can view at https://mastodon.social/privacy-policy.

Bluesky

We operate an account on Bluesky under the name [@nawik.de]. Bluesky is a social media platform operated by Bluesky PBLLC, Seattle, WA. This service allows us to conduct public relations activities and, for example, keep you informed about our work or upcoming events.
Bluesky is a decentralized service. This means that the service consists of a large number of servers (“Bluesky instances”) operated, for example, by private individuals or organizations. Our account is hosted on the “bluesky.social” Bluesky instance, which is operated by Bluesky. The privacy policy of this platform applies; you can find it under Privacy Policy – Bluesky (blueskyweb.xyz).

Instagram

Our website incorporates features from the Instagram service. These features are provided by Instagram Inc., 1601 Willow Road, Menlo Park, CA 94025, USA.

If you are logged into your Instagram account, you can link the content of our pages to your Instagram profile by clicking the Instagram button. This allows Instagram to associate your visit to our pages with your user account. Please note that, as the provider of these pages, we have no knowledge of the content of the data transmitted or how it is used by Instagram. If you do not want Instagram to be able to associate your visit to our pages with your account, please log out of your Instagram account. For more information, please see Instagram’s privacy policy at https://instagram.com/about/legal/privacy/.

LinkedIn

In addition, we have included a link (the LinkedIn social media icon) on our website to our LinkedIn page. If you visit this page and use this provider’s services, usage data may be collected and, if applicable, stored in server logs. We have no influence over the nature or scope of the data transmitted or stored. For more information about the data collected by LinkedIn, as well as its storage and use, please refer to the provider’s privacy policy at https://de.linkedin.com/legal/privacy-policy

XING

We have included a link (the XING social media icon) on our website to our profile on XING. If you visit this page and use this provider’s services, usage data may be collected and, if applicable, stored in server logs. We have no influence over the type or scope of the data transmitted or stored. For more information about the data collected by XING, as well as its storage and use, please refer to the provider’s privacy policy at https://privacy.xing.com/de/datenschutzerklaerung.

YouTube

Our site uses YouTube LLC, 901 Cherry Avenue, San Bruno, CA 94066, USA, represented by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, to embed videos.

Normally, when you visit a page with embedded videos, your IP address is sent to YouTube and cookies are installed on your computer. However, we have embedded our YouTube videos using the enhanced privacy mode (in this case, YouTube still contacts Google’s DoubleClick service, but according to Google’s privacy policy, no personal data is analyzed).
As a result, YouTube no longer stores any information about visitors unless they watch the video. If you click on the video, your IP address is transmitted to YouTube, and YouTube learns that you have viewed the video. If you are logged in to YouTube, this information is also associated with your user account (you can prevent this by logging out of YouTube before watching the video).

We have no knowledge of—nor any influence over—the potential collection and use of your data by YouTube. For more information, please refer to YouTube’s privacy policy at www.google.de/intl/de/policies/privacy/. Additionally, for general information on the use and deactivation of cookies, please refer to our general explanation in this privacy policy.

Vimeo

We use the service provider Vimeo to embed videos. Vimeo is operated by Vimeo, LLC, headquartered at 555 West 18th Street, New York, NY 10011, USA. We do not use any plugins from Vimeo on our website. For more information on data processing and Vimeo’s privacy policy, please visit https://vimeo.com/privacy.

Events

We offer various events, such as training sessions, workshops, lectures, e-learning courses, etc., which are grouped under “Events.” For some of these offerings, we ask that you register in advance, during which we will request certain required information. This includes, in particular, your name, title, email address, and institution, as well as data necessary for your participation in and the conduct of the event. You can find a detailed overview in the respective registration form.

The data is processed for the purpose of fulfilling contractual obligations, including the preparation of supporting materials for the event, such as participant lists. To send you information about the event in question, as well as to notify you of important changes—such as changes to the scope of the event or due to technical requirements—we use the email address you provided during registration to contact you.

We store the data collected during registration until the purpose for data processing no longer applies or the data is no longer necessary for that purpose. If the data is not deleted because it is required for other legally permissible purposes, its processing will be limited to those purposes. The data will therefore be blocked and not processed for any other purposes. This applies, for example, to data that must be retained for commercial or tax law reasons, or whose storage is necessary to assert, exercise, or defend legal claims, or to protect the rights of another natural or legal person. If users request the deletion of their personal data, their data will be deleted, subject to any statutory retention obligations. This does not apply to data that has already been printed and distributed.

Payment Services

We charge a participation fee for some events. As part of this contractual relationship, we offer data subjects an efficient and secure payment option. In some cases, we use payment service providers for this purpose. The data processed by the payment service providers includes information such as name and address, bank details (in particular account numbers or credit card numbers), as well as contract and payment amount details. This information is required to process the respective transactions. However, the data entered is processed and stored solely by the payment service provider. If you use PayPal, we do not receive any account or credit card information, but only information confirming or rejecting the payment. The respective terms and conditions and privacy policies of the relevant provider apply to these transactions.

In this regard, please refer to the Terms and Conditions and Privacy Policy of the payment service provider PayPal (Europe) S.à.r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg (hereinafter “PayPal”) at https://www.paypal.com/de/webapps/mpp/ua/privacy-full.

Data transfers to the United States are based on the European Commission’s Standard Contractual Clauses. Details can be found here: https://www.paypal.com/de/webapps/mpp/ua/pocpsa-full.

When you pay by bank transfer, the payment information you enter with your payment service provider—in particular your account details—is processed and stored there. We receive your account-related information and the payment amount from your payment service provider.

Google G Suite

We use the G Suite service to store and process documents and shared files for internal communication as well as for communication with our customers and event participants.

Google G Suite is a cloud infrastructure service and cloud-based application software; the service provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland; parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

For more information on data processing and privacy notices regarding Google G Suite, please visit https://cloud.google.com/terms/cloud-privacy-notice; for security notices, visit https://cloud.google.com/security/privacy. We have entered into Standard Contractual Clauses with Google G Suite (guaranteeing a level of data protection for processing in third countries): https://cloud.google.com/terms/eu-model-contract-clause as well as a Data Processing Agreement: https://cloud.google.com/terms/data-processing-terms. Based on the aforementioned contractual terms, Google Ireland Limited has no access to the content of NaWiks’ data stored in G Suite.

Google Fonts

We embed the fonts (“Google Fonts”) provided by Google locally to ensure that the fonts are displayed correctly in users’ browsers. Google Fonts are loaded directly from our own server and no longer via the Google Fonts Application Programming Interface (API). This ensures that no user data is sent to providers outside the EU, as our website’s server is located within the EU. Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland; parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; website: https://fonts.google.com/; details on data processing can be found in the Privacy Policy: https://policies.google.com/privacy.

Google Tag Manager

We use the “Google Tag Manager” service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google Tag Manager is a tool for managing website tags. Google Tag Manager itself does not set any cookies or perform any independent analyses. Google Tag Manager merely triggers other tags, which may in turn collect data.

In doing so, it may be technically necessary for the user’s IP address to be transmitted to Google’s servers to ensure the proper functioning of the integrated services.

We use Google Tag Manager to efficiently and flexibly integrate and manage third-party services on our website.

To the extent that services requiring consent are integrated via Google Tag Manager, these services are activated only after the user has provided the appropriate consent via our consent management tool.

Further information on data protection at Google can be found at: https://policies.google.com/privacy
https://policies.google.com/privacy

Google Analytics

We use “Google Analytics,” a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics enables us to analyze user behavior on our website and statistically evaluate the use of our services. In particular, the following data is processed:
– Pages viewed
– Time spent on the site
– Interactions
– Technical information (e.g., browser, operating system, device type)
– Truncated IP address

Google Analytics uses cookies and similar technologies to enable analysis of website usage.

We have enabled IP anonymization. As a result, the IP addresses of users within the European Union or the European Economic Area are truncated before transmission. Only in exceptional cases is the full IP address transmitted to a Google server and truncated there.

The information collected by Google Analytics is generally transmitted to Google’s servers and processed there. Transmission to third countries, particularly the United States, cannot be ruled out. For such cases, we have put in place appropriate safeguards, in particular the adoption of the European Commission’s Standard Contractual Clauses.

Processing is carried out exclusively on the basis of consent pursuant to Art. 6(1)(a) of the GDPR and § 25(1) of the TTDSG. Consent may be revoked at any time with future effect via our consent management tool.

We use Google Analytics with certain features enabled to analyze user interactions and generate aggregated reports on website usage. Data is combined with other Google data only within the scope of the settings we have selected and in accordance with your consent.

You can prevent cookies from being stored by adjusting your browser settings accordingly. In addition, you can prevent the collection of data generated by the cookie and related to your use of the website, as well as the processing of that data by Google, by downloading and installing the browser plugin available at the following link:
https://tools.google.com/dlpage/gaoptout
https://tools.google.com/dlpage/gaoptout

Further information on data protection at Google can be found at: https://policies.google.com/privacy
https://policies.google.com/privacy

Microsoft Teams

Processing of your data in connection with our online events and video calls using Microsoft Teams.

Details regarding data processing when you participate in our online events and video calls can be found in the separate privacy notice for Microsoft Teams

Zoom

Processing of your data in connection with our online events and video calls using Zoom.

details on data processing when you participate in our online events and video calls, please see the separate privacy notice for Zoom

Photo, Video, and Audio Recordings at Events, Workshops, and Street Surveys

We take photos, videos, and audio recordings at events, workshops, training sessions, interviews, and street surveys to inform the public about our work, our events, and the topics we cover. In particular, the following data may be processed: photographs, video recordings, audio recordings, name, position, institution, and, where applicable, statements or interview excerpts from the individuals concerned.

We use these recordings only if there is a legal basis for doing so. In the case of targeted recordings of individual persons, interviews, street surveys, or clearly recognizable participants, we generally base the processing on your consent pursuant to Article 6(1)(a) of the GDPR and, insofar as images are involved, on your consent under Section 22 of the Austrian Art Copyright Act (KunstUrhG). In individual cases, photos and video recordings may also be processed on the basis of our legitimate interest pursuant to Article 6(1)(f) of the GDPR. Our legitimate interest lies in public relations, documentation, and providing information about our events and activities. This applies in particular to overview shots and atmospheric images of events in which individual persons are not the focus.

The recordings may be published on our website, in newsletters, in presentations, and on our social media channels. When published on social media, the respective platform operators may process personal data independently. This may also involve the transfer of data to countries outside the European Union or the European Economic Area.

A participant may revoke any consent given at any time with future effect. The lawfulness of the processing up until the time of revocation remains unaffected. Following a revocation, we will assess whether and to what extent it is possible and reasonable to delete or remove the recording in question. We cannot fully control any subsequent use by third parties or platform operators. If a participant does not wish to be recorded, they may inform us of this before or during the event. At events, we will make every effort to accommodate such requests from an organizational standpoint.

Applications

We refer individuals who apply to NaWik and submit relevant documents to us as part of the application process to our Privacy Notice for Applicants.

We reserve the right to amend this Privacy Policy at any time with future effect.

Effective: June 2026